Minutes, January 2014

IW BOOSTER CLUB MINUTES – January 22, 2014 Meeting

Members present included Anne Carney, Matt Clark, Melody Clark, Stacy Connor, Mr. Dukes and Mr. Ehmen.

MINUTES:   Members present reviewed the minutes from the November 2013 meeting.   Matt moved to approve the minutes. Melody seconded; all in favor.   Motion carried.

TREASURER’S REPORT:  Matt Clark presented the treasurer’s report.  Melody moved to approve.   Stacy seconded; all in favor. Motion carried.

OLD BUSINESS

REITZ FAMILY DONATION:  Information on the inflatable tunnel was reviewed.  The tunnel can be stored in a bag and has its own pump for a cost of $3,000.  There are a variety of options that can be put on the tunnel, such as the school name, mascot, etc.   Gloria Reitz had given information on a tunnel which had a cost of $2,750.   A permanent picnic table is $750 without the concrete and labor.   Concerns were voiced about manpower for putting up the tunnel and taking down at games.    There are only a few volunteers to cover everything right now at games.   Melody will talk to Coach Waz about the donation and ask if he has other suggestions.

SUNKEN GARDENS:  The quote from Lavicka’s is currently the most competitive bid.   (The bid was originially submitted as $6,750.)  Boosters and the school will have to coordinate the timing of the project.   The project may have to wait until after football season.  Anne will ask Mike to speak with Grays about doing some rolling in the spring until we can do the major work in the fall.   Their special equipment may provide benefit for this summer.

NEW BUSINESS

WEIGHT ROOM:     Mr. Dukes proposed purchasing new cardio equipment for the weight room.   Mr. Dukes explained that various sports teams will benefit from it, but really the entire school could benefit from the new equipment.   Discussion transpired about a new building and whether or not the community could use it and the risks associated with that.    Members requested the item to be tabled until next month’s meeting.   Boosters discussed other potential expenditures coming in the near future.   A “seconds” play clock for the football field was asked about.   Melody will speak with Coach Waz about the play clock.

TEAM BENCHES:   Boosters learned that team benches had been ordered.   The total cost was $3,935.   Melody moved to pay $2,000 toward the cost of team benches/chairs.   Matt seconded.   Motion carried.

COACHES APPRECIATION DINNER:   Possible dates are March 29, April 5, May 10 or May 17.   Anne will check with Shagbark about those dates.

WINTER SPORTS BANQUET:   The Winter Sports Banquet will be March 6th at 7pm.   Duties will be assigned at the February Booster meeting.

CONCESSION STAND UPDATE:   The Booster Club getting the closet at the high school for extra storage has been a big help.   Anne thanked Mr. Dukes for the extra space and told him it is greatly appreciated.   Hot dogs will no longer be served at indoor concessions as they have not been selling.   Boosters asked Mr. Ehmen if there is any space at the middle school for additional storage.   Mr. Ehmen gave permission to rearrange the area in the middle school concession stand.   Matt will look at possible shelving solutions.   The MS VB team is doing their own concessions and will earn 40%, as the other middle school groups have earned.   Anne expressed that we will need to make finding a MS Chairperson a priority to handle the inventory stocking and oversee the scheduling of groups / workers for next year.  Mr. Ehmen has an athletic committee at the middle school; he will discuss with them and see if they have any ideas.    Boosters questioned whether 40% is the correct number for participating groups.   The long-term goal is to get the middle school to the same way the high school concessions are handled, which is parents working the concessions and the profits go to the Booster Club.    The Booster Club is still working on making parents aware of the system and getting them familiar with the Booster Club at the middle school level, so it may take several years for it to come to fruition.   However, for now, the Booster Club will evaluate the percentage earned by middle school groups and may change that for 2014-2015.

ROUND TABLE:

We’re out of popcorn oil and napkins.   Matt will follow up about the oil.   Anne will purchase some from GFS for immediate needs.    Stacy will ask Danforth and Iroquois Federal.   Anne will ask Prospect Bank.   The FFA is using the machine for their auction, and they will use their own popcorn, oil, etc.

Touchdown Sponsors:  Matt will send notes to the Small family and Marilyn Cook.

Matt moved to adjourn.

Next Meeting:   March 12, 2014 7:00pm at Pizza Palace