Category: Minutes

IROQUOIS WEST BOOSTER CLUB

January, 8, 2020

 

Members present include: Heather Frank, Kristy Arie, Cam Stone, Lisa McMillan, Cecilia Lopez, Lisa Thiele, Doug Miller, Kristen Kimmel, Julie Ahlden, Trixie Pankey, Lisa Thiele, Marisa Perzee

 

MINUTES: October minutes were reviewed. Doug Miller moved to approve; Lisa McMillan seconded; All in favor- motion carried

 

TREASURER’S REPORT:  Treasurer’s report presented for October, November and December. Julie Ahlden moved to approve; Trixie Pankey seconded; All in favor- motion carried

 

Discussion on class pay out for working concessions- Trixie Pankey motion made to give 30% set to be donated to classes; Marisa seconded; motion carried

 

OLD BUSINESS:

• Small Freezer was purchased and is in supply closet; working great
• Winter Sports Programs- Completed, 2 new ads- IKAN (Tip the Scales) and Iroquois Farmers State Bank (increased size); need to get invoice
• Pack the Place- new date set for Girls’ 1/30/2020and Boys’ 2/21/2020 name changed to Senior Night

GUESTS:

Zachary Meister from Iroquois Farmers State Bank

NEW BUSINESS:

• 2020 Coach’s Dinner- need to discuss date and venue
  • Tentative dates- March 6 (second choice) or April 18 (first choice)
  • Location- Shagbark Golf Course
  • Time- 5:30 drinks; 6:30 dinner
• Girls’ Basketball HUDL subscription- discussion on Boys’ and Girls’ subscriptions would be $3,600; motion made by Cecilia Lopez; Trixie Pankey seconded
• Football HUDL subscription; discussion on cost will be $1,900; will revisit in June
• Patio furniture- donate back and raffle it off at the Coach’s Dinner 2020

ROUND TABLE:

• Hometown Hero Award- looking into criteria, amount, etc.

Important Dates:

• MS Boys Pack the Place- 1/23/2020
• HS Boys’ Basketball- SVC Tournament 2/4-2/8
• Winter Sports Awards- 3/3/2020 @ 7 PM

 

Next Booster Club Meeting:  February 12, 2020

I’ve been trying to place these minutes in order with the others, while I work on the tech end, here are link to the minutes from those months. All other are in the correct order.

April 2019

May 2019

August 2019

IW BOOSTER CLUB MINUTES

Wednesday, October 16, 2019

 

Members present: Cameron Stone; Kristie Aerie, Julie Alden, Sandy Howe, Kristen Kimmel, Lisa McMillan, Cecelia Lopez, Marissa Perzee, Rob Fink, Doug Miller, Trixie Pankey, Heather Frank

• Sept Minutes-Cecelia approved; Marissa seconded 
• Treasurer’s Report- presented. 
• • Lisa M. is going to help with the scholarship ideas We are up about $5,000 from last year.
  • We have plenty of pop left: May donate it to football for wings night.  If there’s an overabundance, it will go in the teacher’s lounge 
  • Golf outing donated $750 to the Booster Club
• Doug miller moved to approve; Rob FInk seconded

Old Business

• Inside concession stand-putting it on the back burner for now; We will revisit after the winter sports
• Freezer for inside-Discussed a fridge/freezer combo; Depending on prices may get a small fridge or small deep freezer
• Dippin dots– Tabled.  It was decided not to do for inside concession stands; Potentially for football and soccer next year.  After football season we will see if Josh can check out electric to see if it can eve sustain a freezer for the Dippin Dots.
• MS game vs Gardner Nov 8

• • Food drive: Give raffle tickets for those that donate;  Winners go into a drawing for gift cards to Casey’s, Monicals and/or Subway.  1 raffle ticket per item donated. 
  • We will also do a 50/50 raffle that night and all proceeds would go towards food pantry
  • We will have an apparel table– Trixie is going to see if Parents will run the apparel table
• Sports Banquet Dates- all 7 pm starts

Fall: Nov 4- Julie Alden grabbing cookies on the way-Heather is ordering

Winter: March 3

Spring: May 21

Guests:  Zachary Meister from Iroquois Farmers Bank 

New Business

• Pack the Place Dates for HS Girls and Boys basketball

• • Girls: Friday, December 20th– Christmas/Pack the place (Heather, Trixie, Cecilia are going to organize)
  • Boys: January
• MS concession chairs for boys basketball and MS volleyball
• Winter programs- first home basketball game is girls on Dec 2, none for boys until Jan 10.  – Zachary Meister is helping out with that
• Tournaments?TCC– Middle School Conference: 7, 9, 11th– 4 games starting at 9
  • Holiday Hoops: Inserts for the program with coupons–Trixie is going to chat with local businesses on doing some kind of deal/coupon
  • JV Boys basketball tournament?  Kristy is going to look into getting us into something
• Cleaning out outside concession stand—the football team is going to take that on Wednesday October 30th– Heather is going to meet them there 3:30 start time
• Thank yous for  football: Cindy G, pork producers(and check), fire dept, businesses
  • Lisa M. and Lisa T. will work on those. 
• Any Long term goals–Bleachers
• Nov and Dec Meeting-Not having any as long as there is nothing pressing; Heather will send messages if/when needed. 

 

Round table

Important Dates:

• Oct 18 Senior night- A patio set is being raffled off (donated by Danforth Bank)

• • Going to see if some athletes could sell raffle tickets during the game at the gate
• Nov 4. Sports Banquet– Julie getting cookies on the way

 

Rob moved to adjourn and Doug seconded

 

Next Booster Club meeting Jan 8th?

 

IW Booster Minutes- September 11, 2019

Members present include: Heather Frank, Kristy Arie, Cam Stone, Lisa McMillan, Trixie Pankey, Marisa Perzee, Lisa Thiele, Rob Fink, Kristen Kimmel, Jenny Leonard, Doug Miller, and Sandy Howe

MINUTES: August minutes were reviewed.  Marissa moved to approve; Lisa M. seconded; everybody was in favor—motion carried

TREASURER’S REPORT: – Treasurer’s report presented.  Doug Miller moved to approve; Rob Fink seconded; everybody was in favor- motion carried

OLD BUSINESS:

• 9/13 Hometown Heroes Night

• • Morgan Connor wrote tribute; Shannon is reading Friday night at the game while the flag is out, followed with a moment of silence. Kids practiced last night with the flag.  
  • Prospect bank providing towels to hand out in remembrance of 9/11
• 9/27 Youth Football/Tailgate night 
  • Lisa M. is pulling things together this week; Jenny, Marissa and Julie plan to assist in pulling things together. Doing the tailgate from 5:30-6:30.

• • • last year we had cotton candy, pork chops, games, photo booth, food pantry donations
• 10/11 Homecoming
  • Heather is working on getting signs outside and hanging the signs on the top of the bleachers
    • We need somebody to get the signs down from the poles by the bank.
    • Golf cart in the parade–Lisa M. 
• Shirts, Apparel and passes- all selling well!!!  Up to 152 passes and last year we did 118.  We have had 3 re-orders to Iroquois Print.  
  • We are not going to do any more re-orders
• Concession Stands- with the classes/students helping run, is going smoothly
• Cash Bash final profits– $6,500.96 

 

GUESTS: Zachary Meister– Iroquois Farmers bank

 

NEW BUSINESS:

• Handing out Decals—going well

• Freezer is out (that was the freezer that contained the cookies)
  • Zachary Meister offered to purchase a new freezer if a used one is not located; The Junior class president needs to take care of the cookies after the freezer is purchased. 

• Yearbook Distribution
  • Proposed to give Zach a gift certificate for helping; $25 to Monicals and $25 to Pizza Palace.  Motion passed—all agreed 
• Athletic Banquet dates
  • Kristy is going to look up the dates and will follow up the next meeting; (November 4th is potentially the date)
• Pack the Place Dates (High school)
  • October 3rd was selected;  Trixie submitting to the newspaper
    • We will be throwing out shirts and will have a raffle for gear
    • Lisa M. and Sandy H. offered to hand out raffle tickets that night
  • Pack the stands for soccer was also proposed for October; the game starts at 6 pm. 
    • Raffle ticket for raider wear and throwing out shirts
• Dippin’ Dots
  • Jenny Leonard has been in contact with them.  They supply the freezer and stock the ice cream- 8 different flavors

• • • • Cost is $2.09 a package/ suggested selling price $3.50-$5
• Concession stand
  • Knocking the wall out between the storage container and concession 
    • Heather is going to talk to Josh about it with the school board to check into cost and details of what it would take.
• Cross Country/Track payment for ads
  • $200 ($100 to cross country and $100 to track) was motioned by Trixie; Julie A. seconded the motion- all agreed
• MS student council contact and payment
  • Contact person is now Kari (Kwiatkowski) Sywenski
• Pack the Place (Middle School)/8th grade nights: 
  • MS girls basketball starts November 26th
  • MS boys basketball 1/23 
  • MS volleyball 2/27 
• We were asked to donate a basket for Ol’ Boys auction
  • 2 cozies, 2 t-shirts and 1 sweatshirt was agreed upon
• Dave Alvarez wants to hand out coupons for $ off appetizer after the game Friday (9/3)

ROUND TABLE: None

 

NEXT MEETING: October 16th at 7pm

Julie moved to adjourn; Rob seconded

IW Booster Minutes- July 31, 2019

Members present include: Kristy Arie, Lisa McMillan, Cecilia Lopez, Julie Ahlden, Heather Frank, Kristen Kimmel, Marisa Perzee, Rob Fink, Lisa Thiele, Jim Price

MINUTES: June minutes were reviewed.  Julie moved to approve; Marisa seconded; All infavor- motion carried

TREASURER’S REPORT: – Treasurer’s report presented. Julie moved to approve; Robseconded; All in favor- motion carried

OLD BUSINESS:

• Equipment Purchases- None
• Ad Sales- Ad checks are still coming in
  • We are a bit short from last year
  • BSN- will donate $75; they will deduct this from their bill for IW
• Concessions- Next year concessions/chairs for sports
  • Will meet combine class sponsors with Booster Club and have classes do concessions; Booster Club will give a donation 
    • Soccer-
    • JV Football (3 Games) and Volleyball-
    • Football Game Cookies- will be ordered by school and charged to Booster Club
    • Girls’ Basketball- open 
    • Boys’ Basketball- Juniors have done in the past
• Apparel- Apparel for next year and hats from football
  • Sold well at Registration Day
• Summer fees- bills pending; will submit to Heather to get reimbursed
• Check list- Distributed to be done at last meeting
  • Pocket calendars- done
  • Sports program- pending
  • Order for concessions- pending
  • Pork Producers- done
  • Cindy Guttendorf- done
  • Popcorn donation and bags- done
  • Napkins- done
  • Business to work- some pending
  • Class sponsor meeting and concession chairs; scheduled for 8/15 @ 7:30 P.M.
  • Apparel Chairs- done
  • Ad shirts and apparel to sell at games- done
  • Fire Dept contact- some departments still pending

 

GUESTS:

NEW BUSINESS:

• Vice President for Danforth- Lisa McMillan nominated Sandy Howe; Marisa seconded; motion carried
• Meet the Raiders- August 23rd Concessions will ask Rifle Club 
• Country Financial- Would like to meet with Booster President and Athletic Director to discuss ideas they would like to do for the school and become involved in the community
• Pork Chop Sale ads for paper- Ask Trixie to do
• Concession clean out- Date set for August 14th at 6
• Continue discussion of fundraisers, 
  • Cash Bash
    • 10 tickets left as of 7/31/19

ROUND TABLE:

• Cam Stone- New trophy case at MS is needing replaced due to water leak; asked to help cover some costs once total is received
• Theme Night for Football games
  • 8/30- Cheer Camp Night
  • 9/13- Hero Night
  • 9/27- Youth Football League- Tailgate 
  • 10/11- Homecoming
  • 10/18- Senior Night

Rob moved to adjourn meeting; Lisa seconded

NEXT MEETING: August 14th at 7 P.M.

IW Booster Minutes-June 12, 2019 

Members present include Heather Frank, Lisa McMillan, Julie Ahlden, Kristen Kimmel, Marisa Perzee, Coach Stone, Coach Massey 

MINUTES-May 2019 minutes were reviewed. Julie moved to approve; Lisa seconded; All in favor-motion carried 

TREASURER’S REPORT– Treasurer’s report presented. Lisa moved to approve; Marisa seconded; All in favor-motion carried 

OLD BUSINESS 

EQUIPMENT PURCHASES: Gator has been purchased 

AD SALES: Track team have been around to businesses. Heather is going to update the list and send to Coach Massey. He will follow up with businesses. 

CONCESSIONS: Talk about at July meeting 

APPAREL: Coach Stone will be ordering hats. 18 ball caps, 12 visors & 12 stocking caps for Booster’s 

NEW BUSINESS 

OFFICER ELECTIONS: Lisa nominated Heather Frank to continue as President, Kristen Kimmel to continue as Treasurer, Cecilia Lopez and Lisa Thiele to share the Secretary position; Coach Stone seconded; all in favor. Other officers were elected unanimously. Carrie Davis step down from Danforth VP 

VP GILMAN: Marisa Perzee 

VP ONARGA: Rob Fink 

VP DANFORTH: 

VP THAWVILLE: Doug Miller 

VP CRESCENT CITY: Julie Ahlden 

MEDIA CHAIR: Trixie Pankey 

APPAREL CHAIR: Cecilia & Lisa 

DUTIES: Duties were assigned as follows. 

Pocket Calendars: Coach Stone 

Finalize sports programs: Heather 

Order for Concessions: Heather 

Pork Producers: Julie Ahlden 

Talk to Cindy Guttendorf: Lisa 

Popcorn donation and bags: Kristen 

Napkins: Prospect & Onarga Bank-Lisa; Farmer State Bank-Rob 

Businesses to work concessions: Lisa 

Class sponsor meeting and concession chairs: Heather & Marisa 

Apparel chairs: Cecilia & Lisa 

Ad shirts and apparel to sell at games: Lisa (Heather will send ad list to Cheryl) 

Fire Dept Contact: Marisa 

CASH BASH DISCUSSION: 78 tickets sold so far 

GOLF OUTING: July 27th, coach needs to let Boosters know as soon as possible if they are needed to work 

ROUND TABLE: *Bricks found on ground. Jason Ahlden will take a look at them. *Theme night ideas for home football games: Tailgate party, mini cheerleading camp, 

Youth football night (Sept 13th) 

IMPORTANT DATES: *Registration- *Cash Bash-Aug 17th 

Julie moved to adjourn NEXT MEETING: July 31st 7:00 @ IWHS 

IW BOOSTER CLUB MINUTES- MARCH 13, 2019

MEMBERS PRESENT-Coach Stone, Coach Arie, Rob Fink, Julie Ahlden, Heather Frank, Trixie Pankey,  Marissa Perzee, Jeff McMillan, Tony Miller and Dalton Reed

MINUTES: Febuary minutes were approved by Julie , Rob Fink seconded: all in favor.  

TREASURE’S REPORT: February report read by Heather and made a motion to approve, Julie seconded, all in favor.  

OLD BUSINESS

Pay out 40% to Junior Class for Basketball concessions

Send bill to Iroquois Federal for reimbursement of popcorn

Coaches dinner went very well  at Shagbark and will consider doing it there again next year

Pitching machine is already in and being used by baseball team and track team needed indoor equipment instead of high jump.  Big tent was ordered

Via email we had decided to reimburse state wresting for their dinner on the way home from state tournament.  Kristin will reimburse.

GUESTS:

NEW BUSINESS:

We received a $634 donation from memorial of Becky Pankey that was earmarked for football

Discussed cleaning out concession stands

Heather will email Coach Massey about ads and hopefully get other volunteers

New advertisers were discussed to send letters to-Freetime Fitness, Jason Scharp, and new Veterinarian.  Heather said she would mail/emaill out letters

Heather will give Junior class some old apparel to give out at post prom

Cash Bash was tabled until the next meeting

Discussion was had on next year’s concession being ran by different classes in the fall- volleyball, soccer, and maybe JV football.  Also would add in cookies to the concessions. We then would give the classes a percent like we do the junior class for basketball. Coach Arie said she would discuss it with Mr. Houberg.  

Discussion on plaques for wrestling in the trophy case. Coach  Arie was going to talk to Central to try to mimick what they do.

Rob Moved to adjourn and Julie seconded.

NEXT MEETING:  APRIL 10TH AT 7:00.

IW BOOSTER CLUB MINUTES- February 12, 2019

 

MEMBERS PRESENT: Stacy Connor, Kristen Kimmel, Coach Stone, Coach Arie, Trixie Pankey, Marissa Perzee, Tony Miller, Jeff McMillan, Cecilia Lopez, Coach Massey

MINUTES: January minutes were reviewed.  Trixie Pankey moved to approve; Julie Ahlden seconded; All in favor- motion carried.

TREASURER’S REPORT:  January report presented.  Marissa Perzee moved to approve; Cecilia seconded.  All in favor.

OLD BUSINESS:

• Winter sports awards- advertisement- twitter, social media, announcements and one call; will not do letter again.
  • Heather- order cookies and punch
  • Rob, Heather, Cecilia at the table
• Shooting machine- will be ordered prior to summer basketball begins
• All-Terrain vehicle- Coach Stone continue to look for vehicle if found then will send an email out
• Coach’s Appreciation Dinner- please RSVP
  • Raffle items- 2 $100 vouchers for clinics
  • 6- $50 gift cards and some apparel items
• Youth League Hoops- $4450 for two hoops will be needed; will need payment around March
  • Motion was approved last month
• Baseball Concessions- music department
• Softball Concessions- Current 7th grade parents

 

GUESTS:

NEW BUSINESS:

• Baseball training machine- on Wish List asked by Coach Rhodes.  
  • Discussion on where it will be kept
  • Cost- $2000 estimate
  • Julie Ahlden made a motion made to purchase baseball training machine; Trixie Pankey seconded
• Collection of Ads:
  • Coach Massey present at the meeting will lead collection of Ads
  • Need Booster liaison and parent representatives to help teams
• Left over concessions- what is left will be given to Youth League to use on Saturdays and will have the profits
  • MS dance can use concessions and sell what is left
  • Popcorn and oil can give/sell to Music Department (popcorn and 2 bottles of oil.
• Concession Cleaning- email to send out to clean both concessions
• Wrestling- question on recognition on accomplishments at IW;
• Invest in Iwest- donation question from community committee; will need an answer within a week
  • Excess of $1,000
• Cash Bash- committee will need to meet to start planning; tentative date August 17, 2019

NEXT MEETING March 13th at 7:00

IW BOOSTER CLUB MINUTES – January 9, 2019

Members present included Heather Frank, Cecilia Lopez, Kristen Kimmel, Stacy Connor, Coach Stone, Trixie Pankey, Jeff McMillan, Julie Ahlden, Amy Miller, Tony Miller, Rob Fink, Marisa Perzee, and Coach Arie. 

MINUTES – October 2018 minutes were reviewed. Rob moved to approve; Cecilia seconded.  All in favor – motion carried.  

TREASURER’S REPORT – October, November and December treasurer’s reports were presented. In addition, it was noted that Midwest Dental will receive a complimentary ad in the sports program for their donations. Stacy moved to approve the reports and Rob seconded. All in favor.    

OLD BUSINESS 

BRICKS FUNDRAISER:   Discussion took place on whether to continue the bricks project or not. Consensus was to continue the project and order bricks as we can.

WINTER SPORTS PROGRAMS:   Programs are done.

THANK YOU: “Thanks” were extended to everyone who contributed to the activities held on December 22. Fun was had by all. 

GUESTS 

NEW BUSINESS 

WINTER SPORTS AWARDS: Winter sports banquet will be held March 4 at 7pm.  Heather will order cookies; Rob will help run table and Cecilia will pick up cookies.  

COACHES APPRECIATION DINNER:  Dinner will be similar to last year.   Heather will check dates and possible locations.  (March 1 or March 8) Location will be Inside Out or Shagbark.   

PACK THE PLACE: HS Girls BB – Thursday, January 10 and HS Boys BB – Friday January 11 vs Watseka.

BASEBALL CONCESSION STAND: An email will be sent to coaches asking if anyone wants baseball concessions.

FEEL THE LOVE: Feel the Love will be at the HS Boys BB Senior Night on February 8. Boosters will donate items similar to last year.

IW YOUTH LEAGUE BB UPDATE: The previous month Boosters had authorized a loan of up to $4,000 for portable hoops. Coach Arie requested that the funds be authorized up to $4,500 due to the cost of the hoops.  Stacy moved to increase the total loan amount to $4,500. Julie seconded. All in favor.

ALL TERRAIN VEHICLE: Coach Arie presented a quote for a new all-terrain vehicle.  The total was $9,000. Coach Arie explained that the Class of 2017 was donating around $2,500 toward the vehicle.  Discussion continued that there may be a member of the community willing to donate a used one. Boosters will help reach out to community members in hopes that someone will help donate toward the cause.

NEW PROJECTS/COACHES’ REQUESTS:  Boosters discussed the updated “Wish List” presented. Projects for distribution of funds were discussed at length.  

There was extensive discussion about the basketball shooting machine. The prior meeting minutes were reviewed that authorized the funds if there was a place to store the machine. The machine will be purchased.

Cecilia moved to allow Girls BB to purchase a tablet instead of a laptop as authorized at the last meeting.  Julie seconded.

Rob moved to invest up to $1,500 for tents that can be used for IW sports programs, understanding that cross country and track will be the primary users. Julie seconded.  (It was suggested that coaches contact Coach Arie to use the tents.)

Stacy moved to purchase 1 pair of high jump standards for track up to $800.  Cecilia seconded.

Julie moved to purchase one full weight rack and one adjustable bench for this year for the weight room and one each for the next two consecutive years.  Rob seconded.

Additional discussion took place, and Coach Arie and Coach Stone committed to continue to prioritize and review needs organized by immediate, long-term and highest priority.  

Rob moved to adjourn.  

NEXT MEETING:   February 13, 2019

IW BOOSTER CLUB MINUTES – October 10, 2018

Members present included Heather Frank, Cecilia Lopez, Kristen Kimmel, Stacy Connor, Coach Stone, Bob Campbell, Trixie Pankey, Lisa McMillan, Julie Ahlden, Amy Miller, Doug Miller, Rob Fink, Hanns Meyer, Julie Read, Marisa Perzee, Coach Rhodes and Coach Arie.

MINUTES – September 2018 minutes were reviewed.  Cecilia moved to approve; Trixie seconded.  All in favor – motion carried.

TREASURER’S REPORT – August and September treasurer’s reports were presented. In addition, a summary of the cash bash was reviewed. Stacy moved to approve the reports and Julie seconded.   All in favor.

OLD BUSINESS

BRICKS FUNDRAISER:   Gate is in place.   Lots of compliments given.   The school will purchase a lock.

APPAREL AND PASS SALES:  Apparel sales and pass sales are going well.

WINTER SPORTS CONCESSION CHAIRS:  HS Girls BB – Amy Schunke; HS Boys BB – junior class (Suzy Manahan); MS Boys BB – Lisa McMillan & Marissa Perzee; MS Girls VB – Carrie Davis.

FALL SPORTS AWARDS:   Banquet will be November 6^th at 7pm.  Cecilia will get cookies.   Trixie, Rob, Julie will be there.

GUESTS

Introduced and welcomed Julie Read.

NEW BUSINESS

PACK THE PLACE: HS VB – Thursday, October 18; MS Girls BB – Monday, November 12 vs Nash; MS Boys BB – Possibly December 17th, but not for sure; HS Girls BB – Thursday, January 10 and HS Boys BB – Friday January 11 vs Watseka.

OUTSIDE CONCESSION STAND – Last event October 19; Repaint the floor when time allows; bring in water heater; Sunday, October 21 @ 5pm.

WINTER SPORTS PROGRAM – Make sure all players are in pictures; Heather will email Kathy; 1st home events are November 20 and Boys BB November 27.

THANK YOU’S – Lisa will send Thank You’s to fire departments; Cindy G, pork producers, and businesses.