Category: Minutes

IW BOOSTER CLUB MINUTES- February 12, 2019

 

MEMBERS PRESENT: Stacy Connor, Kristen Kimmel, Coach Stone, Coach Arie, Trixie Pankey, Marissa Perzee, Tony Miller, Jeff McMillan, Cecilia Lopez, Coach Massey

MINUTES: January minutes were reviewed.  Trixie Pankey moved to approve; Julie Ahlden seconded; All in favor- motion carried.

TREASURER’S REPORT:  January report presented.  Marissa Perzee moved to approve; Cecilia seconded.  All in favor.

OLD BUSINESS:

• Winter sports awards- advertisement- twitter, social media, announcements and one call; will not do letter again.
  • Heather- order cookies and punch
  • Rob, Heather, Cecilia at the table
• Shooting machine- will be ordered prior to summer basketball begins
• All-Terrain vehicle- Coach Stone continue to look for vehicle if found then will send an email out
• Coach’s Appreciation Dinner- please RSVP
  • Raffle items- 2 $100 vouchers for clinics
  • 6- $50 gift cards and some apparel items
• Youth League Hoops- $4450 for two hoops will be needed; will need payment around March
  • Motion was approved last month
• Baseball Concessions- music department
• Softball Concessions- Current 7th grade parents

 

GUESTS:

NEW BUSINESS:

• Baseball training machine- on Wish List asked by Coach Rhodes.  
  • Discussion on where it will be kept
  • Cost- $2000 estimate
  • Julie Ahlden made a motion made to purchase baseball training machine; Trixie Pankey seconded
• Collection of Ads:
  • Coach Massey present at the meeting will lead collection of Ads
  • Need Booster liaison and parent representatives to help teams
• Left over concessions- what is left will be given to Youth League to use on Saturdays and will have the profits
  • MS dance can use concessions and sell what is left
  • Popcorn and oil can give/sell to Music Department (popcorn and 2 bottles of oil.
• Concession Cleaning- email to send out to clean both concessions
• Wrestling- question on recognition on accomplishments at IW;
• Invest in Iwest- donation question from community committee; will need an answer within a week
  • Excess of $1,000
• Cash Bash- committee will need to meet to start planning; tentative date August 17, 2019

NEXT MEETING March 13th at 7:00

IW BOOSTER CLUB MINUTES – January 9, 2019

Members present included Heather Frank, Cecilia Lopez, Kristen Kimmel, Stacy Connor, Coach Stone, Trixie Pankey, Jeff McMillan, Julie Ahlden, Amy Miller, Tony Miller, Rob Fink, Marisa Perzee, and Coach Arie. 

MINUTES – October 2018 minutes were reviewed. Rob moved to approve; Cecilia seconded.  All in favor – motion carried.  

TREASURER’S REPORT – October, November and December treasurer’s reports were presented. In addition, it was noted that Midwest Dental will receive a complimentary ad in the sports program for their donations. Stacy moved to approve the reports and Rob seconded. All in favor.    

OLD BUSINESS 

BRICKS FUNDRAISER:   Discussion took place on whether to continue the bricks project or not. Consensus was to continue the project and order bricks as we can.

WINTER SPORTS PROGRAMS:   Programs are done.

THANK YOU: “Thanks” were extended to everyone who contributed to the activities held on December 22. Fun was had by all. 

GUESTS 

NEW BUSINESS 

WINTER SPORTS AWARDS: Winter sports banquet will be held March 4 at 7pm.  Heather will order cookies; Rob will help run table and Cecilia will pick up cookies.  

COACHES APPRECIATION DINNER:  Dinner will be similar to last year.   Heather will check dates and possible locations.  (March 1 or March 8) Location will be Inside Out or Shagbark.   

PACK THE PLACE: HS Girls BB – Thursday, January 10 and HS Boys BB – Friday January 11 vs Watseka.

BASEBALL CONCESSION STAND: An email will be sent to coaches asking if anyone wants baseball concessions.

FEEL THE LOVE: Feel the Love will be at the HS Boys BB Senior Night on February 8. Boosters will donate items similar to last year.

IW YOUTH LEAGUE BB UPDATE: The previous month Boosters had authorized a loan of up to $4,000 for portable hoops. Coach Arie requested that the funds be authorized up to $4,500 due to the cost of the hoops.  Stacy moved to increase the total loan amount to $4,500. Julie seconded. All in favor.

ALL TERRAIN VEHICLE: Coach Arie presented a quote for a new all-terrain vehicle.  The total was $9,000. Coach Arie explained that the Class of 2017 was donating around $2,500 toward the vehicle.  Discussion continued that there may be a member of the community willing to donate a used one. Boosters will help reach out to community members in hopes that someone will help donate toward the cause.

NEW PROJECTS/COACHES’ REQUESTS:  Boosters discussed the updated “Wish List” presented. Projects for distribution of funds were discussed at length.  

There was extensive discussion about the basketball shooting machine. The prior meeting minutes were reviewed that authorized the funds if there was a place to store the machine. The machine will be purchased.

Cecilia moved to allow Girls BB to purchase a tablet instead of a laptop as authorized at the last meeting.  Julie seconded.

Rob moved to invest up to $1,500 for tents that can be used for IW sports programs, understanding that cross country and track will be the primary users. Julie seconded.  (It was suggested that coaches contact Coach Arie to use the tents.)

Stacy moved to purchase 1 pair of high jump standards for track up to $800.  Cecilia seconded.

Julie moved to purchase one full weight rack and one adjustable bench for this year for the weight room and one each for the next two consecutive years.  Rob seconded.

Additional discussion took place, and Coach Arie and Coach Stone committed to continue to prioritize and review needs organized by immediate, long-term and highest priority.  

Rob moved to adjourn.  

NEXT MEETING:   February 13, 2019

IW BOOSTER CLUB MINUTES – October 10, 2018

Members present included Heather Frank, Cecilia Lopez, Kristen Kimmel, Stacy Connor, Coach Stone, Bob Campbell, Trixie Pankey, Lisa McMillan, Julie Ahlden, Amy Miller, Doug Miller, Rob Fink, Hanns Meyer, Julie Read, Marisa Perzee, Coach Rhodes and Coach Arie.

MINUTES – September 2018 minutes were reviewed.  Cecilia moved to approve; Trixie seconded.  All in favor – motion carried.

TREASURER’S REPORT – August and September treasurer’s reports were presented. In addition, a summary of the cash bash was reviewed. Stacy moved to approve the reports and Julie seconded.   All in favor.

OLD BUSINESS

BRICKS FUNDRAISER:   Gate is in place.   Lots of compliments given.   The school will purchase a lock.

APPAREL AND PASS SALES:  Apparel sales and pass sales are going well.

WINTER SPORTS CONCESSION CHAIRS:  HS Girls BB – Amy Schunke; HS Boys BB – junior class (Suzy Manahan); MS Boys BB – Lisa McMillan & Marissa Perzee; MS Girls VB – Carrie Davis.

FALL SPORTS AWARDS:   Banquet will be November 6^th at 7pm.  Cecilia will get cookies.   Trixie, Rob, Julie will be there.

GUESTS

Introduced and welcomed Julie Read.

NEW BUSINESS

PACK THE PLACE: HS VB – Thursday, October 18; MS Girls BB – Monday, November 12 vs Nash; MS Boys BB – Possibly December 17th, but not for sure; HS Girls BB – Thursday, January 10 and HS Boys BB – Friday January 11 vs Watseka.

OUTSIDE CONCESSION STAND – Last event October 19; Repaint the floor when time allows; bring in water heater; Sunday, October 21 @ 5pm.

WINTER SPORTS PROGRAM – Make sure all players are in pictures; Heather will email Kathy; 1st home events are November 20 and Boys BB November 27.

THANK YOU’S – Lisa will send Thank You’s to fire departments; Cindy G, pork producers, and businesses.

 

IW BOOSTER CLUB MINUTES – September 5, 2018

Members present included Heather Frank, Cecelia Lopez, Kristen Kimmel, Stacy Connor, Coach Stone, Bob Campbell, Trixie Pankey, Lisa McMillan, Julie Ahlden, Rob Fink, Hanns Meyer, Marisa Perzee, and Coach Arie.

MINUTES – August 2018 minutes were reviewed.  Rob moved to approve; Cecelia seconded.  All in favor – motion carried.

TREASURER’S REPORT – Due to moving the meeting up a week, the treasurer’s report will be presented once the bank statement is received.

OLD BUSINESS

BRICKS FUNDRAISER:   Bricks are up; gate will be up soon.

OUTSIDE POPCORN POPPER:   New popper is in.

OUTSIDE WATER HEATER:   New water heater is in.

APPAREL AND PASS SALES:  Apparel sales and pass sales went relatively well considering the weather at the first game.   Fans requested ponchos and umbrellas be sold.

MS STUDENT COUNCIL:   Sponsor has been hired.   She will line up student workers for concessions.

HOMECOMING:  Heather will drive the golf cart in the parade.  Heather and Lisa will throw candy.  At the homecoming game, we will have a drawing for Raider gear.

POP:  The cost of pop will now be $2 per bottle.   Pork burgers are now $3.

GOLF OUTING:  The golf outing was a success.   The golf team will send a check.

CASH BASH RECAP:   Cash bash was a success and we will hold another one next year.   Boosters reviewed what we can do better for next time.   Desserts will be added next year.

GUESTS

NEW BUSINESS

UNIFORM DONATION:  The high school will receive $5,000 for uniforms and the middle school $2,000; same as last year.

 

YEARBOOK DONATION:   The yearbook will receive a $500 donation for helping with the programs.   (Same as last year.)

STUDENT COUNCIL PAYMENT:  The MS student council will receive the same $500 donation for lining up student concession stand workers.

HS SOFTBALL:   The HS softball team will receive their donation as determined on the percentage of ad sales.   (Approximately $500)

DECALS:  The decals will be distributed to business.   Boosters are very thankful for the businesses’ donations.

MS GIRLS BB:   Heather will sell passes and apparel on September 11.

FALL SPORTS AWARDS:   Tabled to the October meeting.

NEW PROJECTS/COACHES’ REQUESTS:  Trixie moved to allow up to $750 to be spent on a new camera for football and HS boys’ basketball to share to film games.   Julie seconded the motion.   All in favor.   Potential long-term projects were discussed; and boosters and coaches were encouraged to bring additional ideas to future meetings.

 

ROUND TABLE

Discussions about getting more volunteers for concessions.

Discussions about senior night for soccer.

Rob moved to adjourn.

 

NEXT MEETING:   October 10, 2018 @ IWHS 7 pm

 

 

IW BOOSTER CLUB MINUTES – August 8, 2018 Meeting

Members present included Rob Fink, Kristen Kimmel, Julie Ahlden, Lisa McMillan, Heather Frank, Stacy Connor, Trixie Pankey, Carrie Davis, Doug Miller, Bob Campbell, Amy Miller, Coach Stone, and Coach ArieaHh JimJi JjjjjjjjjjjJHansHans.

MINUTES:   July 2018 minutes were reviewed.  Rob moved to approve the minutes; Carrie seconded, all in favor – motion carried.

TREASURER’S REPORT:  Treasurer’s report for July was presented.   Doug moved to approve, Rob seconded, all in favor – motion carried.

OLD BUSINESS

BRICKS UPDATE:   Bricks will be up by Meet the Raiders night.

OUTSIDE POPCORN POPPER AND WATER HEATER:   New water heater is in.

AD PROGRAM:  Programs are in process.

MEET THE RAIDERS CONCESSIONS:   Meet the Raiders is August 17.   Doug Miller and Rifle Club will work concessions.   Booster representation at parent meetings will be as follows:   VB – Cecilia; FB – Stacy; MS BB – Katie.

REGISTRATION AND APPAREL RECAP:   Carrie moved to purchase apparel to meet the minimums required by BSN.   Lisa seconded the motion.

MS STUDENT COUNCIL:   Waiting for person to be appointed.

FALL DUTIES:   Follow up discussions on duties assigned for fall sports.   (Boosters need volunteers to help with apparel during the home games.)

NEW BUSINESS

POP FOR INSIDE CONCESSIONS:  There will be no more cans sold indoors.   Boosters will sell the 12 oz. bottles.   There will be fewer varieties for sale.

BOOSTER MAIL:   Coach Stone will get booster mail to the middle school.

CLEANING CONCESSION STANDS:   Cleaning for outdoor concession stand set for August 16 @ 9am.

HOMECOMING:  Concessions for Powder Puff – Boosters will work with Student Council sponsor Aimee Chandler.  Heather Frank will have the golf cart in the parade for the booster club.  Trixie and Coach Arie will work on other homecoming ideas.

PACK THE PLACE:  HS VB Pack the Place will be October 18 vs. Cissna Park.

FUND RAISERS:   Discussions about cash bash.

ROUND TABLE:

Doug moved to adjourn.

Next Meeting:   September 5, 2018 at IWHS at 7:00 pm

 

IW BOOSTER CLUB MINUTES – July 11, 2018 Meeting

Members present included Rob Fink, Kristen Kimmel, Julie Ahlden, Heather Frank, Sissie Poppie, Marisa Perzee, Trixie Pankey, Marjorie Reardanz, Bob Campbell, Coach Monk, Coach Stone, and Coach Arie.   

MINUTES:   June 2018 minutes were reviewed.  Heather moved to approve the minutes; Rob seconded, all in favor – motion carried.   

TREASURER’S REPORT:  Treasurer’s report for June was presented.   Marisa moved to approve, Heather seconded, all in favor – motion carried.

OLD BUSINESS

BRICKS UPDATE:   Update from Stacy:  Order for 28 bricks.   (There were 32 the first order.) Bricks will be up by Meet the Raiders night.   

OUTSIDE POPCORN POPPER AND WATER HEATER:   Josh Leonard will be working on it in August.   Jason A is getting information on water heater.

AD PROGRAM:  Remaining checks are being collected.   Ads must be in by August.

GOLF OUTING:   Outing will be July 28.   Boosters will receive $750.   Two boosters will work registration at the golf outing.  

WEIGHT ROOM UPDATE:  Waiting on signs to come in.

FALL DUTIES:   Follow up discussions on duties assigned for fall sports.   (Boosters need a volunteer for the September 28 game to help Pork Producers.)

APPAREL:  Boosters on working on apparel for August.   Boosters will encourage people to look at online store.  

MEET THE RAIDERS CONCESSIONS:   Meet the Raiders is August 17. Doug Miller and Rifle Club will work concessions.   

NEW BUSINESS

REGISTRATION VOLUNTEERS:  Trixie will be working on the schedule and will send out reminders.  

ACTIVITY PASSES:   Discussion held about activity passes prices.   Adult passes are $45 and students/seniors are $40.   Heather will contact Kathy Northcott to print passes.   (Order 150)

CLEANING CONCESSION STANDS:   Cleaning set for July 30th at 6pm.       

STUDENT COUNCIL AT IWMS:  At this time there is no student council sponsor.  

FUND RAISERS:   Discussions about cash bash.  

ROUND TABLE:

Rob moved to adjourn.  

Next Meeting:   August 8, 2018 at IWHS at 7:00 pm   

 

IW BOOSTER CLUB MINUTES – June 13, 2018

Members present included Heather Frank, Stacy Connor, Coach Stone, Bob Campbell, Brenda Wasilewski, Trixie Pankey, Lisa McMillan, Julie Ahlden, Rob Fink, Marisa Perzee and Carrie Davis.

MINUTES – May 2018 minutes were reviewed.  Rob moved to approve; Carrie seconded.  All in favor – motion carried.

TREASURER’S REPORT –  Treasurer’s reports were presented.  Stacy moved to approve the report with the correction noted about the popcorn popper; Heather seconded, all in favor – motion carried.

OLD BUSINESS

BRICKS FUNDRAISER:   Bricks will be in place for Meet the Raiders night.  Question asked about the gate.

OUTSIDE POPCORN POPPER:   New popper has been ordered.  Electrical needs still need to be fixed.

OUTSIDE WATER HEATER:   Jason Ahlden will get info from portable water heater at the fairgrounds.

AD SALES:   Heather reviewed who we still need to hear from and divided up the list amongst boosters.

GOLF OUTING:  Nothing new to report.   Golf outing will be July 28.

WEIGHT ROOM: Coaches continue to work on weight room.   Floor is fixed.

 

GUESTS

 

NEW BUSINESS

 

OFFICER ELECTIONS:  Stacy nominated Heather Frank to continue as President.   Lisa seconded the motion; all in favor.  Other officers were elected unanimously as follows:

Secretary                             Stacy Connor

Treasurer                            Kristen Kimmel

VP Gilman                           Marisa Perzee

VP Onarga                           Rob Fink

VP Danforth                       Carrie Davis

VP Thawville                      Doug Miller

VP Crescent City               Julie Ahlden

Media Chair                        Trixie Pankey

Apparel Chair                     Cecilia Lopez

 

DUTIES: Duties were assigned as follows:

Pocket calendars              Stacy Connor

Fire Depts contact           Marisa Perzee

Pork Producers                 Stacy Connor

Popcorn & bags                                Completed

Napkins                – Prospect          Stacy Connor

Napkins – Danforth         Rita Fink

Reviewed home football schedule.

Concessions chairs for fall are as follows:

MS Girls BB – Brenda and Katie;

HS VB – Cecilia;

Football – Stacy;

Soccer – Denise Alvarez;

MS Boys BB – Lisa McMillan

WORD PRESS RENEWAL:   Heather and Trixie completed Word Press renewal.

APPAREL:  Coach Stone will create online store.   From Iroquois Print, boosters will select a hoodie (royal blue), t-shirt (charcoal gray), a “bling” shirt and another female cut shirt. The throw out shirt will be blue.

ADDITIONAL FUNDRAISERS:  The city approved the liquor license for the cash bash.   It will be August 11 from 6pm to 10pm at the Gilman Fire Department.   Tickets are now for sale.

ROUND TABLE

Rob moved to adjourn.

 

NEXT MEETING:   July 11, 2018 @ IWHS 7 pm

 

 

IW BOOSTER CLUB MINUTES – May 16, 2018

Members present included Heather Frank, Stacy Connor, Coach Arie, Coach Stone, Coach Lindo, Brenda Wasilewski, Sissie Poppie, Dakota Bohlmann, Jeff McMillan, Rob Fink, Kristen Kimmel, Katie Fowler, Dalton Reed and Jason Theile.

MINUTES – April 2018 minutes were reviewed.  Heather moved to approve the minutes; Cam Stone seconded.  All in favor – motion carried.

TREASURER’S REPORT –  Treasurer’s reports were presented.  Heather moved to approve the report; Stacy seconded, all in favor – motion carried.

OLD BUSINESS

BRICKS FUNDRAISER:   No new update.  Question asked about the gate.

OUTSIDE POPCORN POPPER:   New popper has been ordered.

OUTSIDE WATER HEATER:   Jason Ahlden will get info from portable water heater at the fairgrounds.

AD SALES:   Heather, Sissie Poppie and softball team have been working on ads.

SPRING SPORTS AWARDS:   Thursday, May 24.   Heather will order everything.   Cecilia will pick up.

GOLF OUTING:  The golf outing will be held the week before the cash bash.

WEIGHT ROOM: Coach Arie gave an update on the weight room.  Floor should be done by June 4.

GUESTS

NEW BUSINESS

OFFICER ELECTIONS:  Elections will be in June.   Suggestions were made and boosters are encouraged to invite more members to attend.  Hopefully all offices will be filled at June meeting.

CONCESSIONS:  Concessions chairs for fall are as follows:   MS Girls BB – Brenda and Katie; HS VB – Cecilia; Football – Stacy; Soccer – Chairperson NEEDED; MS Boys BB – Chairperson NEEDED.

APPAREL:  Apparel will be available through an online store and orders will be distributed at games.   Boosters will order a couple of items through Iroquois Print to have on hand.

ADDITIONAL FUNDRAISERS:  Cash bash committee is working on preparing for the event.

ROUND TABLE

With the weight room being painted, Coach Arie would like to have new signs and a record board.   The coaches think the record board and new signage will be meaningful to the athletes.  Rob moved to approve $2,000 toward new signage.  Stacy seconded the motion.   All in favor.   Boosters agreed to revisit if more funds are needed.

A question was asked why the baseball diamond at Gilman does not have a grass infield. Boosters suggested the question be directed to the Gilman Park District.

Rob moved to adjourn.

 

NEXT MEETING:   June 13 2018 @ IWHS 4pm

 

 

IW BOOSTER CLUB MINUTES – April 11, 2018

Members present included Heather Frank, Stacy Connor, Coach Arie, Coach Stone, Doug Miller, Carrie Davis, Trixie Pankey, Dakota Bohlmann, Marisa Perzee, Lisa McMillan and Bob Campbell. 

MINUTES – March 2018 minutes were reviewed.  Doug moved to approve the minutes; Lisa seconded.  All in favor – motion carried.  

TREASURER’S REPORT –  Treasurer’s reports were presented.  Stacy moved to approve the report; Doug second, all in favor – motion carried.    

OLD BUSINESS 

BRICKS FUNDRAISER:   No new update. Question asked about the gate.

WEIGHT ROOM: Coach Arie gave an update on the weight room.  Floor should be done by June 4.

OUTSIDE POPCORN POPPER:   Cost of new popper is $969.   Youth football will donate half.   This will be kept in the outside concession stand.  Old one may be donated to the Garage or youth baseball.   Doug moved to purchase the new popper, with the youth football league contributing half of the cost, and to designate the president to dispose of the old one.   Carrie seconded the motion. Motion carried.

OUTSIDE WATER HEATER:  Stacy will work with Jason Ahlden to review models.

BATTING CAGES IN ONARGA:   Youth baseball thanked boosters for their donations.

AD SALES:   Ad sales committee will be formed.   Heather, Stacy and Carrie will work on committee representing boosters.   Sissie Poppie and Carrie Pool will represent the softball team.

 

GUESTS 

NEW BUSINESS 

SPRING SPORTS AWARDS:   Thursday, May 24. Heather will order everything.   Additional details will be discussed at the May meeting.

OFFICER ELECTIONS:  Elections will be in June.   The treasurer and Crescent City VP will both be open.  Suggestions were made and boosters are encouraged to invite more members to attend.

GOLF OUTING:  Boosters will help the golf team with the outing.

ADDITIONAL FUNDRAISERS:  The cash bash will be held August 11 from 6pm to 10pm.  Additional details to come.

ROUND TABLE

Coach Stone talked about football helmet technology.   He may come to boosters requesting funds to purchase sensors for the helmets.   

Suggestion made to have a can or jar put out at football games to get donations for special projects.

Stacy moved to adjourn.  

 

NEXT MEETING:   May 9, 2018 @ IWHS 7pm

 

IW BOOSTER CLUB MINUTES- March 14, 2018

Members present included: Heather Frank, Cecilia Lopez, Rob Fink, Brenda Wasilewski, Coach Arie, Coach Campbell, Marisa Perzee, Trixie Pankey;  Cecilia Lopez acting as Secretary for Stacy Connor

MINUTES- February 2018 minutes reviewed.  Trixie moved to approve the minutes; Rob second.  All in favor- motion carried.

TREASURER’S REPORT- Treasurer’s reports were presented. Rob moved to approve the report; Marisa second, all in favor- motion carried

OLD BUSINESS

BRICKS FUNDRAISER: Extended til March 16th.  Order to be placed after that. Marisa to contact Stacy for the IWYFL regarding a “big” brick (4 bricks)

WEIGHT ROOM:  Last equipment to be delivered tomorrow.  Awaiting flooring bids.

OUTSIDE POPCORN POPPER:  Marisa- attempted to call the number on the popcorn machine.  Jim Pratt contacted for prices on popcorn machine.

COACH’S APPRECIATION DINNER: Great turnout at the dinner.  54 people attended.

GUESTS

 

NEW BUSINESS

CONCESSION STANDS:  Heather to sell what is left to Rich Alvarez.  Will need be cleaned out. High school has been done, middle school to be done after their dance.  

AD PROGRAM:  Softball team parents to be in charge of it this year.  Will need a committee to follow up on advertisements. Discussion on donations from the community for “Shout Outs”.  Heather to email the spreadsheet for new advertisements.

POST PROM:  Donation letter received.  40% of concessions for Boys Basketball games donated.

NEW FUNDRAISERS:

CASH BASH- Coach Arie to update on Dr. Dvorak on Cash Bash plans.  Committee had a first meeting, location still needs to be determined. Next meeting is April 4th, 4 P.M.

ROUND TABLE

Thank you from Coach Campbell on pizza party.

Trixie moved to adjourn.

NEXT MEETING: April 11th, 2018 @ IWHS 7 pm